It's That Time! Remember to Post Your 300A Form and Electronically Report Your 2023 OSHA 300A Data to OSHA Using a New Login Procedure.

Every year at this time the Occupational Safety and Health Administration (OSHA) requires employers with 10 or more employees to post the OSHA 300A form from February 1 to April 30th, 2024.  Each year certain employers must electronically submit the OSHA 300A information directly to OSHA by March 2, 2024.  If you remember, the 300A form summarizes the injury and illness information that was kept on the OSHA 300 log form.  In addition, remember COVID-19 is a recordable and reportable illness if confirmed, work-related, and led to a loss of workdays (see below for a further discussion).  It would be recorded as a respiratory illness on the OSHA 300 form.  Because this is an illness, if an employee voluntarily requests that his name not be entered on the log, the employer must comply as specified under 29 CFR 1904.29(b)(7)(vi) and list it as a privacy case. 

OSHA 300A Form - Posting/Reporting Form

If you need assistance in completing the OSHA 300A form we did a webinar together with Keevily Spero & Whitelaw on completing the OSHA 300 & 300A form.  You can find the webinar here or watch it below.   Remember covered employers are required to prepare and maintain records of serious occupational injuries and illnesses that occur at a workplace on the OSHA 300 log form.  At the end of the year, covered employers are required to tally the totals on each column and enter the totals on the OSHA 300A form.  The information should be used by employers to evaluate safety in the workplace and determine ways to eliminate or reduce hazards in the workplace.  OSHA's 300A form is required to be posted until April 30, 2024, and must be retained for 5 years.  During the retention period, you are required to update the log to add new information regarding the occupational injuries and illnesses recorded on it.  OSHA has a brief tutorial to help you complete the forms.  

A final rule was issued and went into effect on January 1, 2017, requiring certain employers to electronically submit injury and illness data to OSHA.  OSHA has provided an online secure website (click here for the website) for submitting this information.  Remember there is a new login procedure that became effective in October 2022.  The OSHA Injury Tracking Application (ITA) transitioned its login procedure to the public's one account access to government applications, Login.gov.  All current and new account holders must connect their ITA account to a Login.gov account with the same email address to access the application for the 2024 collection of Calendar Year 2023 Form 300A data.  You can watch the video on creating this account here.  You must submit this information by March 2, 2024, OSHA started collecting the information on January 2, 2024.  If you meet the following criteria you DO NOT have to electronically submit your 300A information to OSHA:

OSHA 300 Log Form

 

• The establishment's peak employment during the previous calendar year was 19 or fewer, regardless of the establishment's industry.
• The establishment's industry is on this list, regardless of the size of the establishment.
• The establishment had peak employment between 20 and 249 employees during the previous calendar year and the establishment's industry is not on this list.   Construction and remediation and other waste management services are both on this list, so if you are in those industries and meet the size requirements you must electronically report your OSHA 300A information.

SARS-CoV2

In addition, COVID-19 can be a reportable and a recordable illness if a worker is infected as a result of performing their work-related duties.  If your work-related confirmed COVID-19 case results in a hospitalization you must report it within 24 hours of exposure to COVID-19 at work or if it results in a fatality you must report it if it occurred within 30 days of exposure to COVID-19 at work (see OSHA coronavirus reporting for more information).  However, employers are only responsible for reporting or recording cases of COVID-19 if all of the following are true:

• The case is a confirmed case of COVID-19 (see Centers for Disease Control (CDC) information on persons under investigation and presumptive positive and laboratory-confirmed cases of COVID-19);
• The case is work-related (as defined by 29 CFR 1904.5); and 
• The case involves one or more of the general recording criteria set forth in 29 CFR 1904.7 (e.g., medical treatment beyond first aid, days away from work).

Employers should follow the OSHA guidance found in the Updated Interim Enforcement Response Plan for Coronavirus Disease 2019 (COVID-19).

Related Articles:

• OSHA Recordkeeping Webinar To Discuss Posting Requirements For 300A Form & Filing It Electronically! (futureenv.blogspot.com)
• It's That Time Again! Did You Remember to POST Your OSHA 300A Form! (futureenv.blogspot.com)
• Have You Remembered To Post The OSHA 300A Form? (futureenv.blogspot.com)

OSHA Recordkeeping Webinar To Discuss Posting Requirements For 300A Form & Filing It Electronically!

On February 1, 2018, covered employers are required to post the Occupational Safety and Health Administration's (OSHA) 300A form.  To help you with this process Future Environment Designs and Keevily Spero & Whitelaw, an insurance services company, will be holding a webinar on the OSHA Recordkeeping requirements, click here to register for the webinar.  The 300A form summarizes the injury and illness information that was kept on the OSHA 300 log form.  Covered employers are required to prepare and maintain records of serious occupational injuries and illnesses that occur at a workplace on the OSHA 300 log form.  At the end of the year, covered employers are required to tally the totals on each column and enter the totals on the OSHA 300A form.  The information should be used by employers to evaluate safety in the workplace and determine ways to eliminate or reduce hazards in the workplace.  OSHA's 300A form is required to be posted until April 30, 2018 and must be retained for 5 years.  During the retention period you are required to update the log to add new information regarding the occupational injuries and illnesses recorded on it.  OSHA has brief tutorial to help you complete the forms.

OSHA 300 Form

A final rule was issued and went into effect on January 1, 2017, requiring certain employers to electronically submit injury and illness data to OSHA.  OSHA has provided an online secure website (click here for the website) for submitting this information. You must submit this information by July 1, 2018.  If you meet the following criteria you DO NOT have to electronically submit your 300A information to OSHA:

• The establishment's peak employment during the previous calendar year was 19 or fewer, regardless of the establishment's industry.
• The establishment's industry is on this list, regardless of the size of establishment.
• The establishment had a peak employment between 20 and 249 employees during previous calendar year and the establishment's industry is not on this list.
• Establishments under jurisdiction of these State Plan states do not currently have to electronically submit to OSHA: California, Maryland, Minnesota, South Carolina, Utah, Washington, and Wyoming.

300A Form Must Posted By February 1, 2018

A different rule which went into effect January 1, 2015, changed the list of employers partially exempt from the above recordkeeping requirements.  The revised list uses the new method of classification of industries, the North American Industry Classification System (NAICS).  The partially exempt industry list includes: architectural, engineering, & related services; legal services; & drinking places (really!!!), as examples.  For the full list of exempt industries visit OSHA's website on recordkeeping.  In addition, to new exempt industries there are industries that have to start keeping records.  These industries include:  automotive dealers, building material & supplies dealers, & activities related to real estate, for example.  Find the industries that have to start keeping records here.  

Logo for NAICS (North American Industry Classification System), a system used by the U.S. Census Bureau and others. (Photo credit: Wikipedia)

However, this does not exempt these industries or covered industries from reporting to OSHA, within 8 hours, any work-related fatality and reporting work-related in-patient hospitalizations, amputations, or losses of an eye within 24 hours.  This new reporting requirement was also part of the changes that went into effect on January 1, 2015.  Employers can report these events by telephone to the nearest OSHA Area office during normal business hours, or the 24-hour OSHA hotline 1-800-321-OSHA (6742), or electronically through a new tool which is being developed, look for it here.   Should you need any assistance with these requirements contact Future Environment Designs.

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Revisit "Changes Are Coming", Did They? & Save The Dates For PACNY's 2018 Environmental Conference

It has been over six months since we did our presentation "Changes Are Coming" at the Professional Abatement Contractors of New York (PACNY) 2017 Environmental Conference.  We figured it would be a good time to see where we stand with the changes we discussed in our presentation.  Our PACNY presentation can be viewed here if you don't remember it or have not seen it yet:

 We started our presentation with the Environmental Protection Agency (EPA) and the appointment of Scott Pruitt as the EPA Administrator.  Mr. Pruitt has been cutting agency staff and aggressive in reducing environmental regulations, all things that were expected once his appointment was announced.  The primary regulation we discussed, under EPA, was the reauthorized Toxic Substance Control Act (TSCA) and the potential for an asbestos ban.  Asbestos was listed by EPA as a top ten chemical listed for review.  However, in June 2017, the EPA released a series of limitations on TSCA, including how broadly the agency will review potentially hazardous substances.  It will be interesting to see how the Pruitt-led EPA will move this along.  It is also interesting that the US which was reducing imports of asbestos for many years (343 metric tons imported in 2015) all of sudden increased imports last year (705 metric tons).  Was the chloralkali and other asbestos using industries increasing inventories in anticipation of a ban?  Not the changes many people were hoping for. 

Brent Kynoch of EIA Presenting at the PACNY Conference

In our next section, we discussed the changes coming to the Occupational Safety and Health Administration (OSHA).  Well probably the best description for what is going on there is delay and re-evaluate.  OSHA still does not have an Administrator to head the Agency.  The first regulation we talked about was the Respirable Crystalline Silica standard which was to take effect in the construction industry by June 23.  OSHA delayed that enforcement to September 23.  Then delayed that enforcement for employers making a good faith effort to comply for another 30 days (see the OSHA memorandum here).  The next standard, the Beryllium standard has been delayed by a proposed rule-making on June 27, 2017.  This rule-making would eliminate the ancillary provisions (determining whether other sections of the OSHA construction and shipyard standards provide adequate protection) but not the lowered permissible exposure limit (0.2 micrograms per cubic meter) and the short term exposure limit (STEL of 2.0 micrograms per cubic meter, over a 15 minute sampling period).  OSHA has published a fact sheet (click here for the fact sheet) on the proposed rule-making.   The rule requiring companies to electronically submit injury and illness information was delayed from July 1, 2017 to December 1, 2017.  OSHA's Injury Tracking Application is now available and can be accessed here.  Remember establishments with 20-249 employees in certain high-risk industries (i.e., Construction, Services to Buildings & Dwellings, and Remediation & other waste management services) must submit information from its 2016 Form 300A by December 1, 2017.  Probably the most significant change at OSHA has been the elimination on OSHA's website of the ticker that listed the fatalities that have occurred daily across the country and the reduction of publishing employers who have been issued significant violations.

Thursday Night In the Vendor Hall

Our final section was reserved for New York State (NYS) regulations in particular the asbestos and mold state regulations.  Nothing has changed for the asbestos regulation, but our desire for Asbestos Hazard Emergency Response Act (AHERA) type clearance testing for all floor tile projects opened up a healthy debate (see our blogpost "Asbestos Floor Tile Debate Results" and our article in Healthy Indoors Magazine).  The NYS's Mold Law Article 32 still does not have regulations and so nothing has changed regarding the mold supervisor, how to pass clearance, if the underlying cause is not fixed, etc.  However, NYS Department of Labor did publish a renewal process.  To renew your license you will need to take a 4-hour mold refresher course and resubmit your paperwork with the appropriate fee (see our blogpost "Future Environment Designs Approved to Offer NYSDOL Mold Refresher Courses"). 

Friday's NYSDOL Roundtable

The 2018 PACNY Environmental Conference will be held from February 28 to March 3, 2018 at the Turning Stone Casino in Verona, New York.  Its too early yet for the registration information and speakers, but you can expect Thursday Night in Vendor Hall and NYSDOL will probably be there on Friday, March 3.  We look forward to seeing you there.

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Remember to POST Your OSHA 300A Form and File It Electronically!

On February 1, covered employers are required to post the Occupational Safety and Health Administration's (OSHA) 300A form.  The 300A form summarizes the information that is kept on the OSHA 300 log form.  Covered employers are required to prepare and maintain records of serious occupational injuries and illnesses that occur at a workplace on the OSHA 300 log form.  At the end of the year, covered employers are required to tally the totals on each column and enter the totals on the OSHA 300A form.  The information should be used by employers to evaluate safety in the workplace and determine ways to eliminate or reduce hazards in the workplace.  OSHA's 300A form is required to be posted until April 30, 2018 and must be retained for 5 years.  During the retention period you are required to update the log to add new information regarding the occupational injuries and illnesses recorded on it.  OSHA has brief tutorial to help you complete the forms.

300A Form Must Posted By February 1, 2

A final rule was issued and went into effect on January 1, 2017, requiring certain employers to electronically submit injury and illness data to OSHA.  OSHA has provided an online secure website (click here for the website) for submitting this information. You must submit this information by July 1, 2018.  If you meet the following criteria you DO NOT have to electronically submit your 300A information to OSHA:

• The establishment's peak employment during the previous calendar year was 19 or fewer, regardless of the establishment's industry.
• The establishment's industry is on this list, regardless of the size of establishment.
• The establishment had a peak employment between 20 and 249 employees during previous calendar year and the establishment's industry is not on this list.
• Establishments under jurisdiction of these State Plan states do not currently have to electronically submit to OSHA: California, Maryland, Minnesota, South Carolina, Utah, Washington, and Wyoming.

Logo for NAICS (North American Industry Classification System), a system used by the U.S. Census Bureau and others. (Photo credit: Wikipedia)

A different rule which went into effect January 1, 2015, changed the list of employers partially exempt from the above recordkeeping requirements.  The revised list uses the new method of classification of industries, the North American Industry Classification System (NAICS).  The partially exempt industry list includes: architectural, engineering, & related services; legal services; & drinking places (really!!!), as examples.  For the full list of exempt industries visit OSHA's website on recordkeeping.  In addition, to new exempt industries there are industries that have to start keeping records.  These industries include:  automotive dealers, building material & supplies dealers, & activities related to real estate, for example.  Find the industries that have to start keeping records here.  

However, this does not exempt these industries or covered industries from reporting to OSHA, within 8 hours, any work-related fatality and reporting work-related in-patient hospitalizations, amputations, or losses of an eye within 24 hours.  This new reporting requirement was also part of the changes that went into effect on January 1, 2015.  Employers can report these events by telephone to the nearest OSHA Area office during normal business hours, or the 24-hour OSHA hotline 1-800-321-OSHA (6742), or electronically through a new tool which is being developed, look for it here.   Should you need any assistance with these requirements contact Future Environment Designs.

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Happy New Year! 2016 Brings New Regulations Merging With Annual Deadlines!

Happy New Year everyone!  2015 went out with a bang, especially with many people preparing for the new laws taking effect in 2016.  The biggest impact law is New York State's Article 32 (known as the Mold Law) requiring all companies advertising themselves as doing mold remediation or mold assessment will need to be licensed.  Also any worker performing mold abatement needs to be licensed, also.  Needless to say our schedule has been overwhelmed holding these classes preparing companies for this new licensing requirement.  This law also requires an independent mold remediation plan written by a mold assessor.  Requires a mold assessment and mold remediation contractors to be independent of each other on the same property.

Recent Mold Remediation Course

Don't forget that the annual posting of the OSHA log form 300A for injuries and illnesses must be posted by February 1, 2016.  See our previous posts regarding this issue.

Don't Forget to Post Your Company's OSHA 300A Form

The new OSHA confined spaces in construction standard went into effect August 3, 2015.  However, OSHA has two temporary enforcement policies that delay the enforcement of the standard for employers making "good faith efforts" to comply with the standard.  The first one expired on October 2, 2015 which was for all employers.  While the second one applies to employers working on residential construction that will expire on March 8, 2016.

The OSHA hazard communication standard 1910.1200 on December 1, 2015 required distributors to comply with the new labeling requirements.  The standard becomes fully implemented on June 1, 2016.  Meaning your hazard communication program, your chemical inventory, safety data sheets, and labeling should be in compliance with the Globally Harmonized System (GHS).

Changes are happening to the OSHA outreach program.  This is the program that authorizes the OSHA 10-hour & 30-hour construction safety training programs.  Starting March 1, 2016, OSHA will be issuing new cards that will be made of plastic (credit card style) and have a QR code for authentication.  The new cards will allow for electronic verification of the card to make sure it is valid.

A long string of new things on the horizon.  If we can assist you in any way in complying with any of this let us know.  Be Safe!

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Its that time again! Have You Remembered To Post The OSHA 300A Form?

On February 1, covered employers were required to post the Occupational Safety and Health Administration's (OSHA) 300A form.  The 300A form summarizes the information that is kept on the OSHA 300 log form.  Covered employers are required to prepare and maintain records of serious occupational injuries and illnesses that occur at a workplace on the OSHA 300 log form.  At the end of the year, covered employers are required to tally the totals on each column and enter the totals on the OSHA 300A form.  The information should be used by employers to evaluate safety in the workplace and determine ways to eliminate or reduce hazards in the workplace.  OSHA's 300A form is required to be posted until April 30, 2015 and must be retained for 5 years.  During the retention period you are required to update the log to add new information regarding the occupational injuries and illnesses recorded on it.  OSHA has brief tutorial to help you complete the forms.

OSHA 300A Form

A final rule was announced on September 11, 2014, which went into effect January 1, 2015, changing the list of employers partially exempt from the above recordkeeping requirements.  The revised list uses the new method of classification of industries, the North American Industry Classification System (NAICS).  The partially exempt industry list includes: architectural, engineering, & related services; legal services; & drinking places (really!!!), as examples.  For the full list of exempt industries visit OSHA's website on recordkeeping.  In addition, to new exempt industries there are industries that have to start keeping records.  These industries include:  automotive dealers, building material & supplies dealers, & activities related to real estate, for example.  Find the industries that have start keeping records here.  

However, this does not exempt these industries or covered industries from reporting to OSHA, within 8 hours, any work-related fatality and reporting work-related in-patient hospitalizations, amputations, or losses of an eye within 24 hours.  This new reporting requirement was also part of the changes that went into effect on January 1, 2015.  Employers can report these events by telephone to the nearest OSHA Area office during normal business hours, or the 24-hour OSHA hotline 1-800-321-OSHA (6742), or electronically through a new tool which is being developed, look for it here.   Should you need any assistance with these requirements contact Future Environment Designs.

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OSHA 300A Posting Required by February 1. Changes Coming for Recordkeeping.

This is your annual reminder that the Occupational Safety and Health Administration (OSHA) 300A injury and illness summary form is required to be posted from February 1 to April 30, 2014.  The 300A form is a summary of the information from the OSHA 300 injury and illness recordkeeping form.  You are not required to (nor should you) post the OSHA 300 form.  For more information on completing these forms visit OSHA's website at: https://www.osha.gov/recordkeeping/index.html. 

In addition, OSHA heard public comments from January 9-10, 2014 at the US Department of Labor in Washington DC.  OSHA held this meeting to give stakeholders the opportunity to remark on OSHA's proposed rule to amend recordkeeping regulations.  The amendment would require the electronic submission of injury and illness information to OSHA.  According to OSHA, the proposal would require electronic reporting by approximately 440,000 small companies (20+ employees) annually and larger companies (250+ employees), approximately 38,000 will need to submit injury and illness data on a quarterly basis.  This amendment does not add any new requirements; it just modifies an employer's obligation to submit these to OSHA.

These changes, according to OSHA, are necessary so that the government and researchers will have better access to data to encourage earlier abatement of hazards and improved programs to reduce workplace hazards and prevent injuries, illnesses, and fatalities.  OSHA also says that currently they only see 20 percent of the injury and illness data provided by employers.  Under the new system, they will see 50 percent of the data.

Needless to say, there are those who feel this is a good thing and there are those, many business representatives, who think well.......that public access to this data will encourage employers to underreport as a result of the potential negative impact on their businesses' reputations.  They are also concerned with liability.  Business representatives fear that posting injury and illness data online will open the business up to the pursuit of trial lawyers and unions.  Another concern of business representatives revolves around the costs associated with compliance, which can hurt business and job creation — especially the hiring of temporary workers.  Sounds like the usual business concerns, to us.

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OSHA 300A Posting Required On Feb.1

Hopefully, you remembered to post your Occupational Safety and Health Administration (OSHA) 300A form on February 1, 2013.  As required by OSHA, the 300A form is the summary of the OSHA 300 form which is the log of injuries and illnesses your company had over the past year.  If your looking for the forms follow this link: http://www.osha.gov/recordkeeping/new-osha300form1-1-04.pdf.  The form is required to be posted from February 1 to April 30, 2013.  If you have 10 or fewer employees this regulation does not apply to your business.


Proper Scaffold Construction in Ithaca, NY

 The following is posted on the OSHA website:

What is recordable under OSHA's Recordkeeping Regulation?

• Covered employers must record all work-related fatalities.
• Covered employers must record all work-related injuries and illnesses that result in days away from work, restricted work or transfer to another job, loss of consciousness or medical treatment beyond first aid (see OSHA's definition of first aid below).
• In addition, employers must record significant work-related injuries or illnesses diagnoses by a physician or other licensed health care professional, even if it does not result in death, days away from work, restricted work or job transfer, medical treatment beyond first aid, or loss of consciousness.
• Injuries include cases such as, but not limited to, a cut, fracture, sprain, or amputation.
• Illnesses include both acute and chronic illnesses, such as, but not limited to, a skin disease (i.e. contact dermatitis), respiratory disorder (i.e. occupational asthma, pneumoconiosis), or poisoning (i.e. lead poisoning, solvent intoxication).
• OSHA's definition of work-related injuries, illnesses and fatalities are those in which an event or exposure in the work environment either caused or contributed to the condition. In addition, if an event or exposure in the work environment significantly aggravated a pre-existing injury or illness, this is also considered work-related.
• For further questions or clarifications, take advantage of the additional resources on this page (under "In Focus") or call 1-800-321-OSHA (6742).

4,609 workers died on the job in 2011 (as per OSHA website).

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